Description

HOURS: 38% FTE. Approximately 15 hours/week, weekday(s); flexible schedule. 

This position is based in Honolulu, Hawaii, and is a primarily in-person role with limited remote flexibility. The Office and Operations Assistant supports the day-to-day operations and office/ facilities needs of The Legal Clinic (TLC). The ideal candidate is reliable, detail-oriented, and proactive, with strong organizational skills, some bookkeeping experience, and respect for confidentiality. TLC is a 501(c)(3) nonprofit whose mission is to ensure justice for low-income immigrants and migrants in Hawaii through high quality legal services, education, and advocacy. www.tlchawaii.org 

REPORTS TO:  Operations Director 

AREAS OF RESPONSIBILITY

•  Office & Operations Support
•  Help set up and maintain several functioning office spaces, including IT equipment, meeting rooms, shared mail duties, organizing shared workspaces, inventory and restocking supplies.
•  Manage shared office calendar for conference room reservations and events.
•  Coordinate with building management and vendors for facility needs (e.g. deliveries).
•  Procure and track use of staff and guest parking passes and stickers.
•  Coordinate IT and software needs in partnership with Ops Director and tech consultants.
•  Support staff with general operations for events, retreats, off-sites, and other logistical needs
•  Set up board meeting materials, logistics, and provide support for staff and board members.
•  Reconcile credit card and bank statements and prepare check requests under supervision.
•  Assist with organizing financial documentation and record-keeping for audits.

At TLC we care deeply about staff well-being and maintaining a healthy work-life balance.

The Legal Clinic is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin or ancestry, age, ethnicity, physical or mental disability, genetic information, or veteran status.

Requirements

•  Associates degree or equivalent (at minimum)
• Proficiency in MS Office applications Word, Excel, Outlook, SharePoint, Teams, etc.
• Experience maintaining financial records and performing basic bookkeeping duties; strong attention to detail and ability to calculate figures and amounts accurately. 
• Prior experience in a nonprofit organization desired but not required.